Posted Date : August 06,2019
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-26582
Government authority located in Georgia, USA; based organization looking for expert vendor for enterprise resource planning and community development system.
[A] Budget: Looking for Proposal
[B] Scope of Service:
(1) Vendor needs to provide enterprise resource planning and community development system for support finance and community development functions while supports payroll and time keeping processes, maintain an outstanding check spreadsheet, GIS-based web app for capturing permits issued by public works for utilities, traditional backups of the virtual and physical server environment.
- Ability to post invoices which update the accounts payable file, reduce the related encumbrance(s), update the vendor master file, update the general ledger, generate checks or ACH's and create detailed transaction records for audit and analysis.
- Ability to flag or prohibit the following with the ability of authorized users to override
- Ability to assign classifications to vendors.
- Ability to designate which bank account a vendor will be paid from with ability to override during the invoicing process.
- Ability to input comments regarding account status for the vendor record.
- Ability to establish security for limited access to social security numbers on vendor file.
- Ability to interact with vendors online, place orders, receive invoices and make payments electronically.
- Ability to annually remove inactive vendors based upon flexible, user-generated parameters.
- Ability to integrate vendor information between the procurement and accounts payable systems.
- Ability to handle retainage payments and reduce the PO for this retainage payment.
- Ability for vendor payment history to be either retained or archived for an unlimited number of years based upon user criteria.
- Ability to track insurance certificates.
- Ability to attach various document types to an invoice
- Ability to designate if a vendor accepts procurement cards for payment.
- Ability to send automated notification if a procurement card can be used for payment of an invoice.
- Ability to reduce budget for a given cost center as soon as an invoice is approved.
- Ability to process one invoice or multiple invoices for one purchase order (or encumbrance) and/or for one purchase order line.
- Ability to receive alerts if a purchase order type is abnormal for a vendor.
- Ability for authorized users to make edits and revisions to un-posted invoice transactions prior to posting.
- Ability to enter online missing batch items and to change incorrect items without re-entering or reprocessing the entire batch.
- Ability of the system to flag transactions detected in error in the batch processing and preclude only erroneous transactions from further processing.
- Ability to create multiple custom remittance formats based on the vendor.
- Ability to override procurement information with the proper authority.
- Ability to enter expense advances as prepayments and subsequently reduce the amount of the employee expense report.
- Ability to enter per diem expenses for employee travel.
(2) All questions must be submitted no later than August 19, 2019.
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: September 09,2019
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
![]()
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : SW-26582
Government authority located in Georgia, USA; based organization looking for expert vendor for enterprise resource planning and community development system.
[A] Budget: Looking for Proposal
[B] Scope of Service:
(1) Vendor needs to provide enterprise resource planning and community development system for support finance and community development functions while supports payroll and time keeping processes, maintain an outstanding check spreadsheet, GIS-based web app for capturing permits issued by public works for utilities, traditional backups of the virtual and physical server environment.
- Ability to post invoices which update the accounts payable file, reduce the related encumbrance(s), update the vendor master file, update the general ledger, generate checks or ACH's and create detailed transaction records for audit and analysis.
- Ability to flag or prohibit the following with the ability of authorized users to override
- Ability to assign classifications to vendors.
- Ability to designate which bank account a vendor will be paid from with ability to override during the invoicing process.
- Ability to input comments regarding account status for the vendor record.
- Ability to establish security for limited access to social security numbers on vendor file.
- Ability to interact with vendors online, place orders, receive invoices and make payments electronically.
- Ability to annually remove inactive vendors based upon flexible, user-generated parameters.
- Ability to integrate vendor information between the procurement and accounts payable systems.
- Ability to handle retainage payments and reduce the PO for this retainage payment.
- Ability for vendor payment history to be either retained or archived for an unlimited number of years based upon user criteria.
- Ability to track insurance certificates.
- Ability to attach various document types to an invoice
- Ability to designate if a vendor accepts procurement cards for payment.
- Ability to send automated notification if a procurement card can be used for payment of an invoice.
- Ability to reduce budget for a given cost center as soon as an invoice is approved.
- Ability to process one invoice or multiple invoices for one purchase order (or encumbrance) and/or for one purchase order line.
- Ability to receive alerts if a purchase order type is abnormal for a vendor.
- Ability for authorized users to make edits and revisions to un-posted invoice transactions prior to posting.
- Ability to enter online missing batch items and to change incorrect items without re-entering or reprocessing the entire batch.
- Ability of the system to flag transactions detected in error in the batch processing and preclude only erroneous transactions from further processing.
- Ability to create multiple custom remittance formats based on the vendor.
- Ability to override procurement information with the proper authority.
- Ability to enter expense advances as prepayments and subsequently reduce the amount of the employee expense report.
- Ability to enter per diem expenses for employee travel.
(2) All questions must be submitted no later than August 19, 2019.
[C] Eligibility:
- Onshore (USA Only);
[D] Work Performance:
Performance of the work will be Offsite. Vendor needs to carry work in their office location.
Budget :
Deadline to Submit Proposals: September 09,2019
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$